What is a Police Check?

What is a Nationally Accepted Police Check?

Australian nationally accepted police checks are administered by the Australian Criminal Intelligence Commission (ACIC) and can be known as Nationally Coordinated Criminal History Checks, or police checks. Police checks are often required when applying for employment, or appointment to positions of trust and can be obtained in person from the Police, or online via an Accredited Provider such as CV Screen.

When is a Police Check Required?

There are many scenarios where a nationally accepted police check may be required. Most commonly, police check are obtained as part of the pre-employment screening process, assisting organisations to make informed decisions about the suitability of applicants for:

  • Recruitment, job applications and pre-employment screening
  • Volunteer and not-for-profit positions
  • Working with children or vulnerable people
  • Adoption applications
  • Occupation related licensing
  • Firearm licensing.

Identity Verification Requirements

Identity documentation is required for identity verification purposes when applying for a nationally accepted police check. The documents are required to ensure linkage between you and your claimed identity. Four documents need to be provided from the following three categories:

One (1) Commencement of ID Document
  • Australian birth certificate
  • Australian passport
  • Australian visa
  • ImmiCard
  • Australian Citizenship Certificate
One (1) Primary Use in Community Document
  • Australian drivers licence
  • Australian marriage certificate
  • Overseas passport
  • Proof of age or photo identity card issued by Australian government
  • Current shooters or firearms licence
  • Student ID Card (if under 18)
Two (2) Secondary Use in Community Documents
  • Medicare card
  • Student ID
  • Bank or credit card
  • Australian Private Health Insurance Card
  • Australian Trade Association card

How is a Nationally Accepted Police Check Processed?

Step 1—Applicant submits police check

The applicant submits an online application for a police check with CV Screen.

Step 2— CV Screen lodges the application

Once CV Screen verifies the applicant’s identity, the applicant’s personal details are submitted into the National Police Checking Service Support System (NSS), the national IT system owned and operated by the ACIC.

Step 3—Applicant’s details are searched against national records

The applicant’s personal details are checked against a national database using a name matching algorithm. If the personal details match any police information held in police records, the system will generate a ‘potential match’.

Step 4—Potential match referred to police (Matching)

If the system generates a potential match, it will be referred to the relevant police agency (or agencies) for further assessment.

If the police agency confirms the applicant’s details do not match the police information, a ‘No Disclosable Court Outcome’ result will be provided to the accredited body or police agency that submitted the police check.

If the police agency determines the applicant’s details do match the police information, a referral is generated with the relevant police agency for them to conduct their ‘vetting’ process.

Step 5—Police apply spent conviction legislation and/or information release policies (Vetting)

When an applicant’s personal details match the police information held in police records, the police agencies will determine what information can be released in accordance with the purpose of the check and the relevant spent convictions legislation and/or information release policies. This is commonly referred to as ‘vetting”.

Step 6— Police check result is released

Once the police have finished processing the police check, CV Screen retrieves the police check result and notifies the applicant that the result is available for download.

More Information on Police Checks?